Clyde  A R C

Established 1865

2024 Annual General Meeting


The one-hundred and fifty ninth annual general meeting of Clyde Amateur Rowing Club will be held at 19:00 on 8 October 2024 at The West Boathouse, Glasgow Green, Glasgow.

Clyde Amateur Rowing Club is a Scottish Charitable Incorporated Organisation (SCIO) registered with the Office of the Scottish Charities Regulator (OSCR), number SC050168. Clyde ARC was established in Glasgow, in 1865 and incorporated as a SCIO in 2020.


Agenda

  1. Apologies
  2. Acceptance of the minutes of previous AGM
  3. President’s Report
  4. Captain’s Report
  5. Treasurer’s Report
  6. Fees structure 2024-2025
  7. Motions
  8. Election of board members (a) Club President (b) Captain (c) Vice Captain (x2) (d) Secretary (e) Assistant Secretary (f) Treasurer (g) Assistant Treasurer (h) Boatman
  9. Awarding of the Clyde Star
  10. Any other competent business

Motions to be brought before the Meeting

No motions have been received as of 2024-09-29 for the consideration of the meeting, but this webpage will be updated if and when any are submitted to the AGM. Motions should be submitted to the club president by email: president@clydearc.org.uk.

Reports

President’s Report

Clyde Amateur Rowing Club exists to promote rowing as a sport and as a recreation in the City of Glasgow. Our members come from many walks of life, and many parts of the city, but we come together with the common goal of making rowing, and access to the River Clyde, available to all, whether your ambitions are just to paddle up and down the river on a sunny summer Sunday, or to take on rowers from across the country in races.

The last few years have seen us build on a strong foundation. We’ve weathered COVID. We’ve completed the complicated and stressful process of rebuilding the boathouse. We’ve learned to live amicably with our rivals. A few years ago I wasn’t sure where the club was headed; times were difficult. But today I’m sure that we’re moving in the right direction.

When I looked back over last year’s report, seeking inspiration for this year’s, I noticed that we highlighted the fact that our growing membership was putting our fleet under strain, and that we’d started to invest in bringing various boats back into service. Indeed, last year we used the eight for the first time when I’d been with the club. How times change. This year it felt like we had the eight out every week in order to provide enough boating capacity. Never before this year have I been so stressed that we would run out of oars for a session.

The growth in our membership is very heartening. We currently have 25 members, which is the largest number in my time with the club. The increase in membership has meant we can be confident in further investing in equipment. We’ve so far brought another quad back up to working order, made numerous small repairs to boats throughout the fleet, and started replacing many pairs of deteriorating shoes. Much to everyone’s delight we’ve also repaired the cox box, and the dulcet tones of our coxes are now heard up and down the river, motivating their crews. We’ve also started to make plans for replacing some of our oldest oars, and we’ve made a grant application for assistance with this.

In the last year we’ve also invested in our people; specifically, in training coaches. Today we have four fully qualified Level 2 coaches in the club, in addition to several other coaching members. I hope we will be able to continue to build the coaching base in the club in the next year too. We’ve also ensured that the safety of our rowers is more secure, through training members in emergency first aid; we now have at least four qualified first aiders, which will provide us with reassurance for both our own rowing activities, and providing safety cover at races and events.

We’ve continued to build on strong relationships with other City organisations, having become corporate members of the Glasgow Humane Society this year, and continued our membership of the Glasgow Sports Council. In order to further our aim of becoming a more welcoming and inclusive club we have joined the West Region forum of LEAP Sports, an organisation which promotes LGBTQ+ inclusion in sport. We’ve also had a harmonious year working with Clydesdale Amateur Rowing Club and Strathclyde University Boat Club, and we’ve now cohabited successfully for well over a year. Our membership of the Boathouse Management Committee continues to give us a say in the operation of the building, while the President of Clyde’s position as Boathouse Secretary ensures that Clyde sits at the centre of decision making processes.

Perhaps our most successful activity in the last year has been our taster session programme. While I will leave further details of this to the captain’s report, this has been an enormous success both for furthering our community outreach and also recruiting new members. I want to specifically highlight our participation in LEAP Sport’s Festival Fortnight this year, where we ran a single taster session to great success,

Finally, I would be remiss not to mention our racing performance. The club still has a long way to build back to its former glories in this area, but the green shoots are appearing. We entered races run by both GRC and Clydesdale last year, as well as the Castle Semple Regatta, getting new members new race experiences. I am confident that we will build further on this in 2024-2025.

Some years this job has been hard, but the last twelve months have just been a pleasure to watch the club go from strength to strength. The good times are rowing.

— Daniel Williams (President 2023-2024)

Captain’s Report

The 23/24 season marked the first full year of Clyde being back in the West Boathouse after its renovation. We have made great use of the facilities over the year, with intense and I believe fun sessions on the ergs and in the gym during the winter, and successful cake stands during events. Over the Spring and Summer more than 30 people from all backgrounds attended our taster sessions, and following these we have seen a good increase in our membership. Thanks to everyone’s enthusiasm and eagerness to learn, we have all made impressive progress as rowers, and I would like to congratulate everyone for their hard work. I’m sure we will keep the momentum over the coming months.

The Club successfully held the Clyde Head of the River Races in October 2023 and the Clyde Power Sprints in the Spring this year, with great attendance. We would like to thank all those that contributed to the success of these events by taking part or volunteering their time. The Club also entered the Clydesdale Scullers Head in November 2023, the GRC Head in February 2024 and Castle Semple Regatta in May 2024. Whilst we did not win any medals, it was really good to be able to compete and to have some members race for the first time ever.

I look forward to another year of rowing, learning, racing and, most importantly, fun!

Gauthier

Financial Report

Item Community Account Savings Account
RECEIPTS:    
Opening Balances 01/10/2023 £6134.41 £12,281.50
Donations - -
Fundraising 27.40 -
Bank Interest - 181.56
Membership/Boat racking Fees 5212 -
Race Income (entries/tearoom) 2912.32 -
Clyde Racing 123 -
Total Receipts as at 30/09/24 £8274.72 £181.56
PAYMENTS:    
Governing Bodies Mbrship (SR/GLAS) -500 -
Boat & Gym Equipment Insurance -702.39 -
Equipment - New & Repairs -1579 -
External Donation (Humane Society) -50 -
Clyde Racing -133 -
Coaching & Training Courses -768 -
Housekeeping -51.9 -
Membership Refunds -50 -
Race Services /Expenditure -740.24 -
Web Hosting -208.07 -
West Boathouse – BH Mgmt -5922.18 -
Total Payments as at 30/09/24 -10,704.78 -
Closing Balances 30/09/2024 £3704.35 £12,463.06

Statement of Balances as at 30th September 2024

  Community Account Savings Account
Opening Balances: £6134.41 £12,281.50
Surplus / (Deficit) for the Year: -2430.06 181.56
Closing Balance: £3704.35 £12463.06

Other Assets

Asset Value
Trailer 1,000
Boats 39,450
Oars 6,800
Gym & Head Race Equipment 1,100
Rowing machines 8,000
Trestles / flotation devices/throw bags 560

Liabilities

None

Notes to the Accounts:

  1. Basis of Accounting: These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustees Investment (Scotland) Act 2005, and the Charities Accounts (Scotland) Regulations 2006 (as amended).
  2. Nature and purpose of funds The Club operates a current account (Community Account) and a Savings Account; the Current account is intended to maintain the operation of the club, and the savings intended to be used for significant investments e.g. the Boathouse or Boats. Money within the Savings Account may only be spent with the express permission of the Board, and (when deemed necessary) by an EGM and majority of overall club members. Significant investment in the West Boathouse Renovations carried out by the Glasgow Buildings Preservation Trust (GBPT) has depleted the savings account, however there remains a positive balance. The Savings account continues to exist with emergency funds for Boathouse Maintenance.
  3. Donations & transfers – minor income from Easy Fundraising £27.
  4. Race income – the Club was able to run both the normal races (“3 Heads Race” in October, and the Spring Sprints) entry income was slightly less than 2023 however a material proportion of the annual income did come from running the events 35% (£2912.32).
  5. Wages – Clyde ARC has no paid staff, and no wage bill.
  6. Governing Bodies- Clyde ARC is a member of Scottish Rowing (the governing body for rowing within Scotland) and hence paid annual membership of £485.
  7. Having resumed residence within the West Boathouse, funds for maintenance and upkeep of the renovated boathouse are paid to the Boathouse Management Committee, who supply monthly invoices. These monthly invoices are reviewed and approved at monthly Boathouse Management Committee meetings, within which Clyde ARC are represented. Annual BMC costs were £5922.18.
  8. Boat insurance costs have risen measurably, as boats that had been in storage are now back in use £702.39.
  9. Investment was made this year in training and coaching courses, for key committee members. Three members completed both Level 2 Coaching courses (subsidised by the club) and First Aid courses, this ensures First Aid coverage for the club at both beginner, experienced sessions, and at our Race Events. This was a judicious investment for the club this year.
  10. Boat repairs and new sculls were carried out this year, enabling more members to be on the water at the same time, and make further use of the boats owned by the clubs.

Information about committee positions

President

  • Figure head of the club
  • Non-rowing liaisons with other clubs & West Boathouse Management Committee
  • May attend meetings on behalf of the club
  • Can attend hospitality areas at events
  • Coordinating annual returns to OSCR

Vice President

  • Supporting roles to President

Captain

  • Point of contact for other clubs (rowing related)
  • Boat allocation
  • Organising trailering for events
  • Submitting race entries

Vice captains (x2)

  • Coaching
  • Setting training programmes
  • Setting crews for races

Recreational Squad Captain

  • Organising sessions with beginners/novices who need supervision

Treasurer

  • General financial oversight
  • Financial reporting
  • Banking, book keeping and record keeping
  • Point of contact for all financial transactions

Assistant Treasurer

  • Sponsorship
  • Coordinating event finances
  • Organising cash float for hosted events

Secretary

  • Organising and minuting meetings, and setting meeting agendas
  • Point of contact for other clubs (non-rowing related)
  • Communication and correspondence
  • Maintaining email distribution lists in compliance with GDPR
  • Maintaining the register of trustees of the charity

Boatman

  • Boathouse upkeep and maintenance/repair
  • Boat upkeep and maintenance/repair

Ancillary Roles

These roles are normally held alongside another position on the committee, and can be held by any committee member.

Water Safety Officer

  • Promoting safe practice
  • Completing water incident report forms
  • Submitting water safety audit to Scottish Rowing

Child Protection / Vulnerable Adult Officer

  • Uphold the policies outlined by Scottish Rowing

Social Media / Web Master

  • Social media and web site administration
  • Keeping social media and web site up to date with the latest news and event details

The Clyde Star

The Clyde Star is an award conferred by the Club on a member whose efforts and conduct have gone above and beyond both in the sport of rowing and within the club. The MVP of Clyde, as it were. Any member can be nominated. Stephen Edge was awarded the Clyde Star in 2022.

Information about being a trustee

The positions listed in the above section will normally act as trustees of the Charity. Under law you cannot become a Trustee of Clyde if:

  1. you are disqualified from being a charity trustee under the Charities and Trustee Investment (Scotland) Act 2005, or
  2. are an employee of Clyde Amateur Rowing Club.

Details about the duties which are expected of Charity Trustees can be found on the website of the Scottish Charities Regulator, OSCR, here.

Useful links

2024 Annual General Meeting